Top talent is on Pangea
You are viewing Lena's profile as a guest. Book a free call with our team to discuss your options for hiring fractional workers on Pangea's industry-leading talent marketplace.Lena Sanchez
Operations Manager • Accountant • New York, NY, US
Best Virtual Assistant in NYC!
I am equipped with the exceptional ability to facilitate all aspects of internal and external communications, support the day-to-day administrative, financial, and operational functions by working collaboratively with all level Executives. Highly dependable, ethical, and reliable.
Work History
M
Executive Assistant/ Office Manager
Mama Tress Dec 2021 - Dec 2022 • 1 yr 1 moFacilities Management- Maintained a professional office environment, responsible for all access and space entries, scheduled cleanings, tracked office inventory and remained in budget, field order requests, coordinated all repairs and maintenance for three floors at the property Team Communications- Coordinated and led monthly team meetings, weekly 1:1 check-ins, and performance reviews, kept an open door policy for team members to bring up any concerns, answered questions, and provided clarification as needed, scheduled team building events Human Resources- Coordinated employee onboarding and executed corresponding paperwork, employees IT support, managed all important documents and files (digital and physical), responsible for reviewing and distributing all employee expense reports, managed CEO's expenses, office expenses, billing/payment processing, managed employee timecards/payroll, employee benefits, PTO's, employee recognition Space Rentals- Initiated and managed third party platforms (Splacer, Giggster, Peerspace, Tevenue and NYCSpace) for space rental marketing/exposure, researched and brainstormed new ideas that helped increase space rental revenue by $45K over LY, coordinated all in-person and live virtual tours for clients, worked closely with PR agencies to promote the space, ensured space was ready for client's booking, client invoicing and accounts receivable Marketing- Provided copywriting support for website and social media pages, posted and engaged with followers across all platforms, answered questions and replying to comments daily Other- Spearheaded, researched, planned and initiated a demo of the forth floor to prepare for a new 2023 lease/ tenant, worked with C&W photographer to list on C&W site. Led all events for sister company.D
Executive Assistant Hybrid
Duke Realty Mar 2020 - Oct 2020 • 8 mosPosition affected by Covid-19 Directly supported the Senior Vice President of the Northeast Region, and VP of Leasing with high-level administrative support, calendar and email management, departmental events, presentations, IT support, budgets, COIs, vendor management, etc. Assisted the Property Manager and Construction Manager with special projects Slashed administration costs 30% by negotiating pricing and fees, while ensuring the continuation and enhancements of services during the COVID-19 Pandemic. Managed and tracked COI's by sub-contractors/vendors for work performed. Saving the company time back upon completion each month.B
Operations Manager/ Executive Assistant
Brothers Bond Remodeling Sep 2016 - Dec 2019 • 3 yrs 4 mosStart-Up business for home remodeling. Helped create company business plan and pitched services to potential clients and companies. Awarded bid with NYU Langone- collecting $110K in special projects Awarded a 2-year contract with Avalon Bay Communities in Long Island City, NY Created and managed all invoices, payroll, office supplies, bookkeeping, email management, new-hire employment, budgets, bids, vendor relationships, and customer service. Worked with insurance companies to acquire COIs on all outside propertiesC
Executive Assistant to Vice Chairman
Cushman & Wakefield May 2015 - Sep 2017 • 2 yrs 5 mosManaged C-level administrative support for Vice Chairman of Investment Sales and team of 8 Brokers; heavy email and complex calendar management with focus on proper allocation of executives' availability Presentation creation, CRM creation and maintenance, heavy email management, website maintenance for all listed properties, invoice payments, expenses, executives' personal bills, team event planner, and personal shopper Ensured follow-through of all discussed items in meetings, with updates being incorporated into reports Manage all administrative and planning duties for the Vice Chairman, including owning calendar setting and scheduling of all meetings, events, and travel Followed attainable project timelines and kept teams on tasks to complete milestones according to scheduleM
Executive Assistant /Office Coordinator
Macy’s Inc. Mar 2008 - Dec 2015 • 7 yrs 10 mosProvided administrative support to Vice President and Director of Selling Effectiveness Tracked and managed a $790K budget to support Macy's nationwide recognition programs. Ended each year under budget with savings of 22% - 25% Editor of published Macy's Star Weekly Coaching Stories to recognize sales / support associates and managers with most improved coaching results Developed and supported additional selling/recognition initiatives to drive overall culture, engagement, customer experience, Provided administrative support to VP of Planning and Procurement and Director of WorryNoMore; heavy email and calendar management, customer service inquiries Supported the growth of the Big-Ticket business, working with VP of Merchandising, Director and Field Managers to ensure a consistent and comprehensive approach to processes and system solutions Gatekeeper for all Big-Ticket web-page updates, newsletters and internal inquiriesHow Pangea Works
Effortlessly discover top talent
We’ve distilled the candidate search from endless hours down to just a few minutes. Using Pangea’s AI-powered search tools, you can find top fractional talent able to take on your next project. Our system looks at your company’s niche and your needs to find the perfect match faster than any traditional hiring platform.Start working with talent today
The top talent on Pangea is ready to get started with you right now. You can message or hire a candidate right from their profile page and start assigning work as soon as they respond. And the best part? Pangea’s fractional contract structure lets you start small and ramp up as your needs change, keeping your costs manageable and your team’s capabliities flexible.Track work and invoices in one place
Assign tasks, track progress, and complete invoices all on Pangea. We’ve combined every part of the hiring process into one platform to eliminate the miscommunication that’s unavoidable on other freelance platforms. We even send out 1099s to your contractors at the end of the year!Talk with a Talent Expert
Members of our team are available to help you speed through the hiring process.
Available NowBook a Call
Best Virtual Assistant in NYC!
I am equipped with the exceptional ability to facilitate all aspects of internal and external communications, support the day-to-day administrative, financial, and operational functions by working collaboratively with all level Executives. Highly dependable, ethical, and reliable.
Talk with a Talent Expert
Members of our team are available to help you speed through the hiring process.Available NowBook a Call
Top talent is on Pangea
You are viewing Lena's profile as a guest. Book a free call with our team to discuss your options for hiring fractional workers on Pangea's industry-leading talent marketplace.Lena Sanchez
Operations Manager • Accountant • New York, NY, US
Work History
M
Executive Assistant/ Office Manager
Mama Tress Dec 2021 - Dec 2022 • 1 yr 1 moFacilities Management- Maintained a professional office environment, responsible for all access and space entries, scheduled cleanings, tracked office inventory and remained in budget, field order requests, coordinated all repairs and maintenance for three floors at the property Team Communications- Coordinated and led monthly team meetings, weekly 1:1 check-ins, and performance reviews, kept an open door policy for team members to bring up any concerns, answered questions, and provided clarification as needed, scheduled team building events Human Resources- Coordinated employee onboarding and executed corresponding paperwork, employees IT support, managed all important documents and files (digital and physical), responsible for reviewing and distributing all employee expense reports, managed CEO's expenses, office expenses, billing/payment processing, managed employee timecards/payroll, employee benefits, PTO's, employee recognition Space Rentals- Initiated and managed third party platforms (Splacer, Giggster, Peerspace, Tevenue and NYCSpace) for space rental marketing/exposure, researched and brainstormed new ideas that helped increase space rental revenue by $45K over LY, coordinated all in-person and live virtual tours for clients, worked closely with PR agencies to promote the space, ensured space was ready for client's booking, client invoicing and accounts receivable Marketing- Provided copywriting support for website and social media pages, posted and engaged with followers across all platforms, answered questions and replying to comments daily Other- Spearheaded, researched, planned and initiated a demo of the forth floor to prepare for a new 2023 lease/ tenant, worked with C&W photographer to list on C&W site. Led all events for sister company.D
Executive Assistant Hybrid
Duke Realty Mar 2020 - Oct 2020 • 8 mosPosition affected by Covid-19 Directly supported the Senior Vice President of the Northeast Region, and VP of Leasing with high-level administrative support, calendar and email management, departmental events, presentations, IT support, budgets, COIs, vendor management, etc. Assisted the Property Manager and Construction Manager with special projects Slashed administration costs 30% by negotiating pricing and fees, while ensuring the continuation and enhancements of services during the COVID-19 Pandemic. Managed and tracked COI's by sub-contractors/vendors for work performed. Saving the company time back upon completion each month.B
Operations Manager/ Executive Assistant
Brothers Bond Remodeling Sep 2016 - Dec 2019 • 3 yrs 4 mosStart-Up business for home remodeling. Helped create company business plan and pitched services to potential clients and companies. Awarded bid with NYU Langone- collecting $110K in special projects Awarded a 2-year contract with Avalon Bay Communities in Long Island City, NY Created and managed all invoices, payroll, office supplies, bookkeeping, email management, new-hire employment, budgets, bids, vendor relationships, and customer service. Worked with insurance companies to acquire COIs on all outside propertiesC
Executive Assistant to Vice Chairman
Cushman & Wakefield May 2015 - Sep 2017 • 2 yrs 5 mosManaged C-level administrative support for Vice Chairman of Investment Sales and team of 8 Brokers; heavy email and complex calendar management with focus on proper allocation of executives' availability Presentation creation, CRM creation and maintenance, heavy email management, website maintenance for all listed properties, invoice payments, expenses, executives' personal bills, team event planner, and personal shopper Ensured follow-through of all discussed items in meetings, with updates being incorporated into reports Manage all administrative and planning duties for the Vice Chairman, including owning calendar setting and scheduling of all meetings, events, and travel Followed attainable project timelines and kept teams on tasks to complete milestones according to scheduleM
Executive Assistant /Office Coordinator
Macy’s Inc. Mar 2008 - Dec 2015 • 7 yrs 10 mosProvided administrative support to Vice President and Director of Selling Effectiveness Tracked and managed a $790K budget to support Macy's nationwide recognition programs. Ended each year under budget with savings of 22% - 25% Editor of published Macy's Star Weekly Coaching Stories to recognize sales / support associates and managers with most improved coaching results Developed and supported additional selling/recognition initiatives to drive overall culture, engagement, customer experience, Provided administrative support to VP of Planning and Procurement and Director of WorryNoMore; heavy email and calendar management, customer service inquiries Supported the growth of the Big-Ticket business, working with VP of Merchandising, Director and Field Managers to ensure a consistent and comprehensive approach to processes and system solutions Gatekeeper for all Big-Ticket web-page updates, newsletters and internal inquiriesHow Pangea Works
Effortlessly discover top talent
We’ve distilled the candidate search from endless hours down to just a few minutes. Using Pangea’s AI-powered search tools, you can find top fractional talent able to take on your next project. Our system looks at your company’s niche and your needs to find the perfect match faster than any traditional hiring platform.Start working with talent today
The top talent on Pangea is ready to get started with you right now. You can message or hire a candidate right from their profile page and start assigning work as soon as they respond. And the best part? Pangea’s fractional contract structure lets you start small and ramp up as your needs change, keeping your costs manageable and your team’s capabliities flexible.Track work and invoices in one place
Assign tasks, track progress, and complete invoices all on Pangea. We’ve combined every part of the hiring process into one platform to eliminate the miscommunication that’s unavoidable on other freelance platforms. We even send out 1099s to your contractors at the end of the year!Talk with a Talent Expert
Members of our team are available to help you speed through the hiring process.Available NowBook a Call
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